Update a non-inventory item

Updates a non-inventory item. You can modify either salesOrPurchaseDetails or salesAndPurchaseDetails, but the item must keep the same configuration it was created with. When you change postingAccount, incomeAccount, or expenseAccount, include the matching updateExistingTransactions... flag so QuickBooks applies the new account to existing transactions and doesn’t reject the update when historical activity is present.

post/quickbooks-desktop/non-inventory-items/{id}

Path parameters

idstring required

The QuickBooks-assigned unique identifier of the non-inventory item to update.

Example:80000001-1234567890

The QuickBooks-assigned unique identifier of the non-inventory item to update.

Headers

Conductor-End-User-Idstring required

The ID of the End-User to receive this request.

Example:end_usr_1234567abcdefg

The ID of the End-User to receive this request.

Request body

revisionNumberstring required

The current QuickBooks-assigned revision number of the non-inventory item object you are updating, which you can get by fetching the object first. Provide the most recent revisionNumber to ensure you're working with the latest data; otherwise, the update will return an error.

namestring

The case-insensitive name of this non-inventory item. Not guaranteed to be unique because it does not include the names of its hierarchical parent objects like fullName does. For example, two non-inventory items could both have the name "Printer Ink Cartridge", but they could have unique fullName values, such as "Office Supplies:Printer Ink Cartridge" and "Miscellaneous:Printer Ink Cartridge".

Maximum length: 31 characters.

isActiveboolean

Indicates whether this non-inventory item is active. Inactive objects are typically hidden from views and reports in QuickBooks. Defaults to true.

classIdstring

The non-inventory item's class. Classes can be used to categorize objects into meaningful segments, such as department, location, or type of work. In QuickBooks, class tracking is off by default.

parentIdstring

The parent non-inventory item one level above this one in the hierarchy. For example, if this non-inventory item has a fullName of "Office Supplies:Printer Ink Cartridge", its parent has a fullName of "Office Supplies". If this non-inventory item is at the top level, this field will be null.

skustring

The non-inventory item's stock keeping unit (SKU), which is sometimes the manufacturer's part number.

unitOfMeasureSetIdstring

The unit-of-measure set associated with this non-inventory item, which consists of a base unit and related units.

forceUnitOfMeasureChangeboolean

Indicates whether to allow changing the non-inventory item's unit-of-measure set (using the unitOfMeasureSetId field) when the base unit of the new unit-of-measure set does not match that of the currently assigned set. Without setting this field to true in this scenario, the request will fail with an error; hence, this field is equivalent to accepting the warning prompt in the QuickBooks UI.

NOTE: Changing the base unit requires you to update the item's quantities-on-hand and cost to reflect the new unit; otherwise, these values will be inaccurate. Alternatively, consider creating a new item with the desired unit-of-measure set and deactivating the old item.

salesTaxCodeIdstring

The default sales-tax code for this non-inventory item, determining whether it is taxable or non-taxable. This can be overridden at the transaction-line level.

Default codes include "Non" (non-taxable) and "Tax" (taxable), but custom codes can also be created in QuickBooks Desktop. If QuickBooks Desktop is not set up to charge sales tax (via the "Do You Charge Sales Tax?" preference), it assigns the default non-taxable sales-tax code configured in the company file to all sales.

Example request

{
  "revisionNumber": "1721172183",
  "name": "Printer Ink Cartridge",
  "barcode": {
    "value": "012345678905"
  },
  "isActive": true,
  "classId": "80000001-1234567890",
  "parentId": "80000001-1234567890",
  "sku": "MPN-123456",
  "unitOfMeasureSetId": "80000001-1234567890",
  "salesTaxCodeId": "80000001-1234567890",
  "salesOrPurchaseDetails": {
    "description": "Hourly Consulting Service",
    "price": "19.99",
    "pricePercentage": "10.5",
    "postingAccountId": "80000001-1234567890"
  },
  "salesAndPurchaseDetails": {
    "salesDescription": "High-quality steel bolts suitable for construction",
    "salesPrice": "19.99",
    "incomeAccountId": "80000001-1234567890",
    "purchaseDescription": "Bulk purchase of steel bolts for inventory",
    "purchaseCost": "15.75",
    "purchaseTaxCodeId": "80000001-1234567890",
    "expenseAccountId": "80000001-1234567890",
    "preferredVendorId": "80000001-1234567890"
  }
}

Response

Returns the updated non-inventory item.

idstring required

The unique identifier assigned by QuickBooks to this non-inventory item. This ID is unique across all non-inventory items but not across different QuickBooks object types.

objectType'qbd_non_inventory_item' required

The type of object. This value is always "qbd_non_inventory_item".

createdAtstring required

The date and time when this non-inventory item was created, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer.

updatedAtstring required

The date and time when this non-inventory item was last updated, in ISO 8601 format (YYYY-MM-DDThh:mm:ss±hh:mm), which QuickBooks Desktop interprets in the local timezone of the end-user's computer.

revisionNumberstring required

The current QuickBooks-assigned revision number of this non-inventory item object, which changes each time the object is modified. When updating this object, you must provide the most recent revisionNumber to ensure you're working with the latest data; otherwise, the update will return an error.

namestring required

fullNamestring required

The case-insensitive fully-qualified unique name of this non-inventory item, formed by combining the names of its hierarchical parent objects with its own name, separated by colons. For example, if a non-inventory item is under "Office Supplies" and has the name "Printer Ink Cartridge", its fullName would be "Office Supplies:Printer Ink Cartridge".

NOTE: Unlike name, fullName is guaranteed to be unique across all non-inventory item objects. However, fullName can still be arbitrarily changed by the QuickBooks user when they modify the underlying name field.

barcodestring nullable required

The non-inventory item's barcode.

isActiveboolean required

Indicates whether this non-inventory item is active. Inactive objects are typically hidden from views and reports in QuickBooks. Defaults to true.

sublevelnumber required

The depth level of this non-inventory item in the hierarchy. A top-level non-inventory item has a sublevel of 0; each subsequent sublevel increases this number by 1. For example, a non-inventory item with a fullName of "Office Supplies:Printer Ink Cartridge" would have a sublevel of 1.

skustring nullable required

The non-inventory item's stock keeping unit (SKU), which is sometimes the manufacturer's part number.

externalIdstring nullable required

A globally unique identifier (GUID) you, the developer, can provide for tracking this object in your external system. This field is immutable and can only be set during object creation.

Example response

{
  "id": "80000001-1234567890",
  "objectType": "qbd_non_inventory_item",
  "createdAt": "2025-01-01T12:34:56+00:00",
  "updatedAt": "2025-02-01T12:34:56+00:00",
  "revisionNumber": "1721172183",
  "name": "Printer Ink Cartridge",
  "fullName": "Office Supplies:Printer Ink Cartridge",
  "barcode": "012345678905",
  "isActive": true,
  "class": {
    "id": "80000001-1234567890",
    "fullName": "Administrative"
  },
  "parent": {
    "id": "80000001-1234567890",
    "fullName": "Office Supplies"
  },
  "sublevel": 1,
  "sku": "MPN-123456",
  "unitOfMeasureSet": {
    "id": "80000001-1234567890",
    "fullName": "Weight Units"
  },
  "salesTaxCode": {
    "id": "80000001-1234567890",
    "fullName": "Non"
  },
  "salesOrPurchaseDetails": {
    "description": "Hourly Consulting Service",
    "price": "19.99",
    "pricePercentage": "10.5",
    "postingAccount": {
      "id": "80000001-1234567890",
      "fullName": "Income:Consulting Services"
    }
  },
  "salesAndPurchaseDetails": {
    "salesDescription": "High-quality steel bolts suitable for construction",
    "salesPrice": "19.99",
    "incomeAccount": {
      "id": "80000001-1234567890",
      "fullName": "Income:Product Sales"
    },
    "purchaseDescription": "Bulk purchase of steel bolts for inventory",
    "purchaseCost": "15.75",
    "purchaseTaxCode": {
      "id": "80000001-1234567890",
      "fullName": "GST"
    },
    "expenseAccount": {
      "id": "80000001-1234567890",
      "fullName": "Expenses:Cost of Goods Sold"
    },
    "preferredVendor": {
      "id": "80000001-1234567890",
      "fullName": "Acme Supplies Ltd."
    }
  },
  "externalId": "12345678-abcd-1234-abcd-1234567890ab",
  "customFields": [
    {
      "ownerId": "0",
      "name": "Customer Rating",
      "type": "string_1024_type",
      "value": "Premium"
    }
  ]
}

Changes

Changed in 5 of the 46 revisions of this API.441033

May 2, 20261de07095c4b710See the full diff
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  for the path request parameter id, the maxLength was set to 36
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  the classId request property's maxLength was set to 36
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  the parentId request property's maxLength was set to 36
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  the salesAndPurchaseDetails/expenseAccountId request property's maxLength was set to 36
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  the salesAndPurchaseDetails/incomeAccountId request property's maxLength was set to 36
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  the salesAndPurchaseDetails/preferredVendorId request property's maxLength was set to 36
  request-property-max-length-set
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  the salesAndPurchaseDetails/purchaseTaxCodeId request property's maxLength was set to 36
  request-property-max-length-set
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  the salesOrPurchaseDetails/postingAccountId request property's maxLength was set to 36
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  the salesTaxCodeId request property's maxLength was set to 36
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  the unitOfMeasureSetId request property's maxLength was set to 36
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Apr 20, 202610d4e9ebd1df158See the full diff
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  response property barcode list-of-types was widened by adding types null to media type application/json of response 200
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  response property externalId list-of-types was widened by adding types null to media type application/json of response 200
  response-property-list-of-types-widened
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  response property sku list-of-types was widened by adding types null to media type application/json of response 200
  response-property-list-of-types-widened
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  the class response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  the parent response's property type/format changed from object null/ to / for status 200
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  the salesTaxCode response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  the unitOfMeasureSet response's property type/format changed from object null/ to / for status 200
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  removed the required property salesTaxCode/fullName from the response with the 200 status
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  removed the required property unitOfMeasureSet/fullName from the response with the 200 status
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  removed the required property unitOfMeasureSet/id from the response with the 200 status
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  added qbd_sales_and_purchase_details subschema #2 to the salesAndPurchaseDetails response property anyOf list for the response status 200
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  added qbd_sales_or_purchase_details subschema #2 to the salesOrPurchaseDetails response property anyOf list for the response status 200
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  added subschema #1 subschema #2 to the class response property anyOf list for the response status 200
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  added subschema #1 subschema #2 to the parent response property anyOf list for the response status 200
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  added subschema #1 subschema #2 to the salesTaxCode response property anyOf list for the response status 200
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  added subschema #1 subschema #2 to the unitOfMeasureSet response property anyOf list for the response status 200
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  removed qbd_sales_and_purchase_details subschema #2 from the salesAndPurchaseDetails response property oneOf list for the response status 200
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  removed qbd_sales_or_purchase_details subschema #2 from the salesOrPurchaseDetails response property oneOf list for the response status 200
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Apr 20, 20268e0b7df2044d1317See the full diff
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  the response property barcode became nullable for the status 200
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  the response property externalId became nullable for the status 200
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  the response property parent became nullable for the status 200
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  the response property salesTaxCode became nullable for the status 200
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  the response property sku became nullable for the status 200
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  the response property unitOfMeasureSet became nullable for the status 200
  response-property-became-nullable
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  added qbd_sales_and_purchase_details subschema #2 to the salesAndPurchaseDetails response property oneOf list for the response status 200
  response-property-one-of-added
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  added qbd_sales_or_purchase_details subschema #2 to the salesOrPurchaseDetails response property oneOf list for the response status 200
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  the class response's property type/format changed from / to object null/ for status 200
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  the parent response's property type/format changed from / to object null/ for status 200
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  the salesTaxCode response's property type/format changed from / to object null/ for status 200
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  the unitOfMeasureSet response's property type/format changed from / to object null/ for status 200
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  removed qbd_sales_and_purchase_details subschema #2 from the salesAndPurchaseDetails response property anyOf list for the response status 200
  response-property-any-of-removed
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  removed qbd_sales_or_purchase_details subschema #2 from the salesOrPurchaseDetails response property anyOf list for the response status 200
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  removed subschema #1 subschema #2 from the class response property anyOf list for the response status 200
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  removed subschema #1 subschema #2 from the parent response property anyOf list for the response status 200
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  removed subschema #1 subschema #2 from the salesTaxCode response property anyOf list for the response status 200
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  removed subschema #1 subschema #2 from the unitOfMeasureSet response property anyOf list for the response status 200
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  response property barcode list-of-types was narrowed by removing types null from media type application/json of response 200
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  response property externalId list-of-types was narrowed by removing types null from media type application/json of response 200
  response-property-list-of-types-narrowed
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  response property sku list-of-types was narrowed by removing types null from media type application/json of response 200
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  added the required property class/fullName to the response with the 200 status
  response-required-property-added
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  added the required property class/id to the response with the 200 status
  response-required-property-added
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  added the required property parent/fullName to the response with the 200 status
  response-required-property-added
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  added the required property parent/id to the response with the 200 status
  response-required-property-added
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  added the required property salesTaxCode/fullName to the response with the 200 status
  response-required-property-added
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  added the required property salesTaxCode/id to the response with the 200 status
  response-required-property-added
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  added the required property unitOfMeasureSet/fullName to the response with the 200 status
  response-required-property-added
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  added the required property unitOfMeasureSet/id to the response with the 200 status
  response-required-property-added
Apr 20, 20265f832f695675158See the full diff
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  response property barcode list-of-types was widened by adding types null to media type application/json of response 200
  response-property-list-of-types-widened
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  response property externalId list-of-types was widened by adding types null to media type application/json of response 200
  response-property-list-of-types-widened
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  response property sku list-of-types was widened by adding types null to media type application/json of response 200
  response-property-list-of-types-widened
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  the class response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  the parent response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  the salesTaxCode response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  the unitOfMeasureSet response's property type/format changed from object null/ to / for status 200
  response-property-type-changed
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  removed the required property class/fullName from the response with the 200 status
  response-required-property-removed
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  removed the required property class/id from the response with the 200 status
  response-required-property-removed
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  removed the required property parent/fullName from the response with the 200 status
  response-required-property-removed
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  removed the required property parent/id from the response with the 200 status
  response-required-property-removed
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  removed the required property salesTaxCode/fullName from the response with the 200 status
  response-required-property-removed
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  removed the required property salesTaxCode/id from the response with the 200 status
  response-required-property-removed
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  removed the required property unitOfMeasureSet/fullName from the response with the 200 status
  response-required-property-removed
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  removed the required property unitOfMeasureSet/id from the response with the 200 status
  response-required-property-removed
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  added qbd_sales_and_purchase_details subschema #2 to the salesAndPurchaseDetails response property anyOf list for the response status 200
  response-property-any-of-added
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  added qbd_sales_or_purchase_details subschema #2 to the salesOrPurchaseDetails response property anyOf list for the response status 200
  response-property-any-of-added
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  added subschema #1 subschema #2 to the class response property anyOf list for the response status 200
  response-property-any-of-added
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  added subschema #1 subschema #2 to the parent response property anyOf list for the response status 200
  response-property-any-of-added
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  added subschema #1 subschema #2 to the salesTaxCode response property anyOf list for the response status 200
  response-property-any-of-added
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  added subschema #1 subschema #2 to the unitOfMeasureSet response property anyOf list for the response status 200
  response-property-any-of-added
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  removed qbd_sales_and_purchase_details subschema #2 from the salesAndPurchaseDetails response property oneOf list for the response status 200
  response-property-one-of-removed
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  removed qbd_sales_or_purchase_details subschema #2 from the salesOrPurchaseDetails response property oneOf list for the response status 200
  response-property-one-of-removed
Apr 2, 20262e591208a8751See the full diff
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  the response property salesAndPurchaseDetails/oneOf[subschema #1: The Sales-and-Purchase Details object]/incomeAccount became nullable for the status 200
  response-property-became-nullable

Full history