Public Assistance Applicants Program Deliveries

FEMA's Public Assistance (PA) Grants Manager database, including the Grant Portal tool (collectively Grants Manager) was developed in 2016 and became the processing system for all new PA grants starting on August 25, 2017. Grants Manager documents PA projects from formulation to grant obligation and finally close-out. Grant formulation is a new process that was not previously captured.

This data set now also includes data migrated from the previous databases, the Emergency Management Mission Integration Environment (EMMIE) and the National Emergency Management Information System (NEMIS).

The 'Public Assistance Applicants Program Deliveries' dataset was generated from Grants Manager by the PA reporting team to share data on assistance made available to eligible state, local and tribal governments, and certain private nonprofit organizations as part of presidentially declared disasters. This dataset reports on the PA National Delivery Model process with summaries of projects and project statuses for all active applicants (subrecipients). The data reflects time sensitive, current phase information including pre-obligation (project formulation) phases starting in phase 2 through obligation in phase 5.

Short description of the PA Phases: Phase 1. Applicant Coordination and Evaluation - Identify applicants' disaster impacts and recovery priorities. Phase 2. Impacts and Eligibility - Capture and document all incident-related damages. Phase 3. Scoping and Costing - Further develop PA grant projects for final processing. Phase 4. Final Reviews - FEMA reviews the project application, applicants review and sign agreement. Phase 5. Obligation and Recovery Transition - FEMA obligates funds to recipients and schedules Recovery Transition Meeting (RTM). Phase 6. Post-Award Monitoring and Amendments - Applicant provide updates to FEMA via Recipient, amendments can be submitted for changes to the scope, costs, or time to complete the project. Phase 7. Final Reconciliation and Closeout - Applicant coordinates with recipient for closeout completed with FEMA.

For more information, please review: Public Assistance Delivery Model: https://www.fema.gov/sites/default/files/2020-07/fema_pa_delivery-model_factsheet.pdf Grants Manager/Grants Portal Fact Sheet: https://www.fema.gov/sites/default/files/2020-07/fema_pa_grants-manager-grants-protal-tool_factsheet.pdf

A descriptive list of two of the code fields in the data dictionary are presented here as they are difficult to read if embedded in the field description: <b>Applicant Status</b> Eligible - Applicant is eligible to apply for and receive FEMA Public Assistance grants Ineligible - Applicant has been determined ineligible to apply for and receive FEMA Public Assistance grants Withdrawn - Applicant has withdrawn eligibility to apply for and receive FEMA Public Assistance grants Pending Recipient RPA Review - Pending reviews by the Recipient of the Applicant's request for Public Assistance Pending FEMA RPA Review - Pending reviews by FEMA of the Applicant's request for Public Assistance Pending Ineligibility Review - Pending final review to determine eligibility of the Applicant Pending RPA Ineligibility Review - Pending final review to determine eligibility of the Applicant's request for Public Assistance Pending Applicant Resubmission - Pending resubmittal of a request for Public Assistance Closed - Eligible - Eligible Applicant has been closed out

<b>Applicant Process Status</b> specifies the process currently pending for the Applicant or their request for Public Assistance. These may include: Process Discontinued - FEMA processes applicant removal Pending Applicant Resubmission - Request for Public Assistance (RPA) is pending re-submittal by the applicant Pending Recipient Review - The RPA is pending review by the Recipient Pending DIU RPA EMMIE Entry - The RPA is pending entry into the EMMIE system by the Document Integrity Unit Pending DIU RPA Validation - The RPA is pending validation by the Document Integrity Unit Pending Field Leadership Review - The RPA is pending review by FEMA leadership in the field or regional office Pending OCC Review - The RPA is pending review by Office of Chief Counsel Pending PAGS Review - The RPA is pending review by the PA Group Supervisor Pending PDMG Assignment - The Applicant is pending assignment of a Program Delivery Manager (PDMG) Pending Impact Review Completion - The Applicant is pending completion of an Impact Review or Exploratory Call Pending RSM Completion - The Applicant is pending completion of a Recovery Scoping Meeting Pending Grant Completion - The Applicant is pending completion of completing PA projects to receive grant obligations Pending Request to Conduct RTM Approval - The Applicant is requesting a Recovery Transition Meeting (RTM) Pending FEMA RTM Completion - The Applicant is pending completion of an RTM by FEMA staff Pending Applicant RTM Approval - The Applicant is pending approval of the transition to the region RTM Completed - The Applicant has completed transition to the region to be closed out Pending Close-out Review - The Applicant is pending the performance of close out procedures Applicant Closed Out - Applicant is closed out of the PA Process

<b>This dataset has been updated as part of a system migration that combines data from multiple systems resulting in an increased record count. The original dataset was developed to show project processing by disaster from FEMA's Public Assistance Grants Manager database. This dataset now includes data migrated from the EMMIE and NEMIS systems. </b> FEMA's terms and conditions and citation requirements for datasets (API usage or file downloads) can be found on the OpenFEMA Terms and Conditions page: https://www.fema.gov/about/openfema/terms-conditions

For answers to Frequently Asked Questions (FAQs) about the OpenFEMA program, API, and publicly available datasets, please visit: https://www.fema.gov/about/openfema/faq

If you have media inquiries about this dataset, please email the FEMA Press Office at FEMA-Press-Office@fema.dhs.gov. For inquiries about FEMA's data and Open Government program, please email the OpenFEMA team at OpenFEMA@fema.dhs.gov.