Employees

Create an employee

Changed on

Creates an employee with the linked employer. If the employer has an active health insurance scheme that automatically provides insurance to employees the employee will be enrolled.

post/employees

Request

  • Base URL
    https://test.api.kota.io
  • URL
    https://test.api.kota.io/employees
  • Auth
    HTTP bearer

Headers

Idempotency-Keystring

Unique key to ensure idempotent requests. If the same key is used for multiple identical & successful requests, the same response will be returned. Read more here

Request body

employer_idstring required
external_customer_idstring nullable

A unique identifier assigned by the Employer of Record (EoR) platform to the Customer (i.e. the company using the EoR service) for which the employee is employed. This ID groups employees under this Customer, enabling the aggregation of contribution reporting and other values per Customer rather than per legal entity. This parameter is only required for EoR platforms.

first_namestring required

It can include the middle name. Must not be empty. NOTE: This field will be normalized according to our internal formatting rules.

last_namestring required

Must not be empty. NOTE: This field will be normalized according to our internal formatting rules.

date_of_birthstring date required

Must be in the past, but after 1900-01-01

sex_at_birth'male' | 'female' required
nationality'af' | 'ax' | 'al' | 'dz' | 'as' | 'ad' | 'ao' | 'ai' | 'aq' | 'ag' | 'ar' | 'am' | 'aw' | 'au' | 'at' | 'az' | 'bs' | 'bh' | 'bd' | 'bb' | 'by' | 'be' | 'bz' | 'bj' | 'bm' | 'bt' | 'bo' | 'bq' | 'ba' | 'bw' | 'bv' | 'br' | 'io' | 'bn' | 'bg' | 'bf' | 'bi' | 'cv' | 'kh' | 'cm' | 'ca' | 'ky' | 'cf' | 'td' | 'cl' | 'cn' | 'cx' | 'cc' | 'co' | 'km' | 'cg' | 'cd' | 'ck' | 'cr' | 'ci' | 'hr' | 'cu' | 'cw' | 'cy' | 'cz' | 'dk' | 'dj' | 'dm' | 'do' | 'ec' | 'eg' | 'sv' | 'gq' | 'er' | 'ee' | 'sz' | 'et' | 'fk' | 'fo' | 'fj' | 'fi' | 'fr' | 'gf' | 'pf' | 'tf' | 'ga' | 'gm' | 'ge' | 'de' | 'gh' | 'gi' | 'gr' | 'gl' | 'gd' | 'gp' | 'gu' | 'gt' | 'gg' | 'gn' | 'gw' | 'gy' | 'ht' | 'hm' | 'va' | 'hn' | 'hk' | 'hu' | 'is' | 'in' | 'id' | 'ir' | 'iq' | 'ie' | 'im' | 'il' | 'it' | 'jm' | 'jp' | 'je' | 'jo' | 'kz' | 'ke' | 'ki' | 'kp' | 'kr' | 'xk' | 'kw' | 'kg' | 'la' | 'lv' | 'lb' | 'ls' | 'lr' | 'ly' | 'li' | 'lt' | 'lu' | 'mo' | 'mg' | 'mw' | 'my' | 'mv' | 'ml' | 'mt' | 'mh' | 'mq' | 'mr' | 'mu' | 'yt' | 'mx' | 'fm' | 'md' | 'mc' | 'mn' | 'me' | 'ms' | 'ma' | 'mz' | 'mm' | 'na' | 'nr' | 'np' | 'nl' | 'nc' | 'nz' | 'ni' | 'ne' | 'ng' | 'nu' | 'nf' | 'mk' | 'mp' | 'no' | 'om' | 'pk' | 'pw' | 'ps' | 'pa' | 'pg' | 'py' | 'pe' | 'ph' | 'pn' | 'pl' | 'pt' | 'pr' | 'qa' | 're' | 'ro' | 'ru' | 'rw' | 'bl' | 'sh' | 'kn' | 'lc' | 'mf' | 'pm' | 'vc' | 'ws' | 'sm' | 'st' | 'sa' | 'sn' | 'rs' | 'sc' | 'sl' | 'sg' | 'sx' | 'sk' | 'si' | 'sb' | 'so' | 'za' | 'gs' | 'ss' | 'es' | 'lk' | 'sd' | 'sr' | 'sj' | 'se' | 'ch' | 'sy' | 'tw' | 'tj' | 'tz' | 'th' | 'tl' | 'tg' | 'tk' | 'to' | 'tt' | 'tn' | 'tr' | 'tm' | 'tc' | 'tv' | 'ug' | 'ua' | 'ae' | 'gb' | 'um' | 'us' | 'uy' | 'uz' | 'vu' | 've' | 'vn' | 'vg' | 'vi' | 'wf' | 'eh' | 'ye' | 'zm' | 'zw'
national_tax_idstring required

PPSN in Ireland, NINo in the UK, DNI/NIE in Spain. Must not be empty. NOTE: This field will be normalized according to our internal formatting rules.

start_onstring date required

Employment start date. Must be after 1900-01-01, can be in the future

earliest_benefits_start_datestring date nullable

The earliest date this employee can be enrolled in any benefits. Before this date, the employee remains in a Pending state and is excluded from benefit activation.

Constraints:

  • Must be a valid date.

  • Ignored for statutory schemes where immediate coverage is legally required. Example: Local Netherlands and UAE schemes.

phone_numberstring nullable

Phone number in E.164 international format (e.g. +447700900999). Required when the home address is in Ireland, Spain or Denmark. NOTE: This field will be normalized according to our internal formatting rules.

emailstring required

Must not be empty. NOTE: This field will be normalized according to our internal formatting rules.

metadataobject nullable

Set of key-value pairs that you can attach to an object. This can be useful for storing additional information about the object in a structured format. Maximum 25 keys. Individual keys can be up to 40 characters and values up to 500 characters.

Example request

{
  "employer_id": "er_3b1333d87d9d4fd6ad83ba7f6b0e951a",
  "date_of_birth": "2024-12-01",
  "start_on": "2024-12-01",
  "earliest_benefits_start_date": "2024-12-01"
}

Response

OK

platform_idstring

Unique identifier for the platform

idstring

Unique identifier for the employee

employer_idstring

Unique identifier for the employer

status'pending' | 'active' | 'offboarding' | 'inactive' | 'restricted'
external_customer_idstring nullable

A unique identifier assigned by the Employer of Record (EoR) platform to the Customer (i.e. the company using the EoR service) for which the employee is employed. This ID groups employees under this Customer, enabling the aggregation of contribution reporting and other values per Customer rather than per legal entity. This parameter is only available to EoR platforms.

first_namestring required

First name of the employee. It can include the middle name

last_namestring required

Last name of the employee

date_of_birthstring date required

Date of birth of the employee

sex_at_birth'male' | 'female' required
nationality'af' | 'ax' | 'al' | 'dz' | 'as' | 'ad' | 'ao' | 'ai' | 'aq' | 'ag' | 'ar' | 'am' | 'aw' | 'au' | 'at' | 'az' | 'bs' | 'bh' | 'bd' | 'bb' | 'by' | 'be' | 'bz' | 'bj' | 'bm' | 'bt' | 'bo' | 'bq' | 'ba' | 'bw' | 'bv' | 'br' | 'io' | 'bn' | 'bg' | 'bf' | 'bi' | 'cv' | 'kh' | 'cm' | 'ca' | 'ky' | 'cf' | 'td' | 'cl' | 'cn' | 'cx' | 'cc' | 'co' | 'km' | 'cg' | 'cd' | 'ck' | 'cr' | 'ci' | 'hr' | 'cu' | 'cw' | 'cy' | 'cz' | 'dk' | 'dj' | 'dm' | 'do' | 'ec' | 'eg' | 'sv' | 'gq' | 'er' | 'ee' | 'sz' | 'et' | 'fk' | 'fo' | 'fj' | 'fi' | 'fr' | 'gf' | 'pf' | 'tf' | 'ga' | 'gm' | 'ge' | 'de' | 'gh' | 'gi' | 'gr' | 'gl' | 'gd' | 'gp' | 'gu' | 'gt' | 'gg' | 'gn' | 'gw' | 'gy' | 'ht' | 'hm' | 'va' | 'hn' | 'hk' | 'hu' | 'is' | 'in' | 'id' | 'ir' | 'iq' | 'ie' | 'im' | 'il' | 'it' | 'jm' | 'jp' | 'je' | 'jo' | 'kz' | 'ke' | 'ki' | 'kp' | 'kr' | 'xk' | 'kw' | 'kg' | 'la' | 'lv' | 'lb' | 'ls' | 'lr' | 'ly' | 'li' | 'lt' | 'lu' | 'mo' | 'mg' | 'mw' | 'my' | 'mv' | 'ml' | 'mt' | 'mh' | 'mq' | 'mr' | 'mu' | 'yt' | 'mx' | 'fm' | 'md' | 'mc' | 'mn' | 'me' | 'ms' | 'ma' | 'mz' | 'mm' | 'na' | 'nr' | 'np' | 'nl' | 'nc' | 'nz' | 'ni' | 'ne' | 'ng' | 'nu' | 'nf' | 'mk' | 'mp' | 'no' | 'om' | 'pk' | 'pw' | 'ps' | 'pa' | 'pg' | 'py' | 'pe' | 'ph' | 'pn' | 'pl' | 'pt' | 'pr' | 'qa' | 're' | 'ro' | 'ru' | 'rw' | 'bl' | 'sh' | 'kn' | 'lc' | 'mf' | 'pm' | 'vc' | 'ws' | 'sm' | 'st' | 'sa' | 'sn' | 'rs' | 'sc' | 'sl' | 'sg' | 'sx' | 'sk' | 'si' | 'sb' | 'so' | 'za' | 'gs' | 'ss' | 'es' | 'lk' | 'sd' | 'sr' | 'sj' | 'se' | 'ch' | 'sy' | 'tw' | 'tj' | 'tz' | 'th' | 'tl' | 'tg' | 'tk' | 'to' | 'tt' | 'tn' | 'tr' | 'tm' | 'tc' | 'tv' | 'ug' | 'ua' | 'ae' | 'gb' | 'um' | 'us' | 'uy' | 'uz' | 'vu' | 've' | 'vn' | 'vg' | 'vi' | 'wf' | 'eh' | 'ye' | 'zm' | 'zw'
national_tax_idstring required

PPSN in Ireland, NINo in the UK, DNI/NIE in Spain

start_onstring date

Employment start date

earliest_benefits_start_datestring date nullable

The earliest date this employee can be enrolled in any benefits. Before this date, the employee remains in a Pending state and is excluded from benefit activation. Ignored for statutory schemes where immediate coverage is legally required. Example: Local Netherlands and UAE schemes.

phone_numberstring nullable required

Phone number in E.164 international format (e.g. +447700900999)

emailstring required

Email address of the employee

offboard_onstring date-time nullable

Date when the employee was or will be offboarded

metadataobject nullable

Set of key-value pairs that you can attach to an object. This can be useful for storing additional information about the object in a structured format. Maximum 25 keys. Individual keys can be up to 40 characters and values up to 500 characters.

objectstring

The object type

Example response

{
  "platform_id": "pt_3b1333d87d9d4fd6ad83ba7f6b0e951a",
  "id": "ee_3b1333d87d9d4fd6ad83ba7f6b0e951a",
  "employer_id": "er_3b1333d87d9d4fd6ad83ba7f6b0e951a",
  "date_of_birth": "2024-12-01",
  "start_on": "2024-12-01",
  "earliest_benefits_start_date": "2024-12-01",
  "offboard_on": "2024-12-01T00:00:00Z"
}

Changes

  • 998f7cb004abRevision changes
    • warning

      deleted the header request parameter X-Platform-Id

  • b6c68846b2deRevision changes
    • breaking

      the response property became nullable for the status

    • info

      the request property //// became nullable

    • info

      the request property //// became optional